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所在平台: Udemy |
课程主页: https://www.udemy.com/course/writing-effective-minutes-of-meeting-l/
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本课程名为“撰写有效的会议纪要”，旨在教授如何记录和整理会议内容。会议纪要，又称会议记录，是会议的书面凭证，包含与会者姓名、讨论议题、与会者观点及会议决策。通常由秘书或打字员使用速记方式记录。记录完成后，会整理由与会者审阅。记录会议内容的人被称为“会议记录者”。 现代工作中有大量时间花费在会议上，其效率参差不齐。有些会议能激发热情、带来灵感，而另一些则枯燥乏味、效率低下。团队成员需要定期开会讨论各类事务，但若缺乏新意，成员易感厌倦。团队领导者应努力使会议更具活力、趣味性和成效。团队简报至关重要，它帮助员工理解自己在组织中的角色和工作目的，并讨论团队及工作相关事宜。团队领导者的简报内容通常源自高层管理者的核心指示。 与客户会面时，充分的准备是成功的关键。如果无法满足客户确切需求，会议可能徒劳无功。分析并准确掌握客户意向是工作的重要组成部分。谈判是每位管理者必备的技能，对于达成目标至关重要。成功的谈判意味着所有参与者都感到满意，达成共识令谈判者尤为欣慰。 多数参会者不喜欢冗长的会议。会议时长应足以涵盖所有议题。准备会议议程时，记录者需预估每个议项所需时间。若会议时长超出两小时，与会者注意力容易分散。选择舒适的会议室对会议效率至关重要。舒适的环境便于主持人和记录者工作，也能提升会议生产力。会议室应通风明亮，干扰少。
Minutes can be referred to as the notes or written records of a meeting. Minutes contain the names of the attendees, issues discussed in the meeting, views expressed by the participants, and decisions made. Minutes are normally recorded by a secretary or typist using shorthand notations. After recording all the details and structuring the notes, it is distributed to the participants. The person who writes the minutes is also called as "minute taker". Almost 60% of all the managers' time is spent on meetings. It can even go up to 90% in the near future. Some meetings are energizing, inspiring, and fun while some meetings are dull, ineffective, and unproductive.The team members of a particular team meet frequently to discuss various issues. When this becomes a routine, the members lose interest. Normally, a team leader conducts team meetings that are more active, interesting, and successful. Team briefing is very important because it helps the employees to understand what they are doing in an organization and why they are doing it. Various issues related to their team and work are discussed. The team leader's brief is the "core" brief supplied by the senior management.Preparation is essential when you meet a client. During your meeting with a client, if you are not able to provide your client with what he exactly wants, the meeting might fail. Part of your job is to analyze and find out what the client exactly wants. Negotiation is done by every manager in a firm. For achieving certain objectives, negotiation plays an important role. A negotiation is considered successful if all the participants in a meeting are satisfied. When the meeting creates genuine agreement, the negotiator is very happy.Most of the participants hate long meetings. A meeting should be long enough to allow the business to be discussed completely. After preparing the agenda, the minute taker has to calculate the time required for each item. If the meeting lasts for more than a couple of hours, the concentration slips. The room chosen for the meeting should be comfortable. Only if it is comfortable, it will be easier for the person to chair and minute, and it will also be productive. The room where the meeting is going to be held should be airy and bright with less disturbance.
